Annual FERPA Notification

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. These rights include:

The right to inspect and review the student’s education records within 45 days after the day University of Arkansas Grantham receives a request for access.

  • Educational records are defined as records related to a student, and maintained by an educational agency or institution or by a party acting for the agency or institution, if certain conditions are met. Education records do not include sole possession records, law enforcement unit records, employment records, medical records, or post-attendance records.
  • A student should submit to the registrar, dean, or head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request an amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

  • Students may ask the University to amend a record that they believe is inaccurate, misleading, or otherwise in violation of the student’s privacy rights. They should write the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate, misleading or otherwise in violation of the student’s privacy rights.
  • If University of Arkansas Grantham decides not to amend the record as requested by the student, the University will notify the student in writing of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. This procedure, however, may not be used to seek a change in grades.

The right to provide written consent before University of Arkansas Grantham discloses personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent.

The University may disclose education records without a student’s prior written consent under several FERPA exceptions including:

  • Disclosure to school officials with legitimate educational interests
  • Other schools to which a student is transferring
  • Specified officials for audit of evaluation purposes
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for or on behalf of the University
  • Accrediting organizations
  • State and local authorities
  • Appropriate officials in cases of health and safety emergencies
  • In compliance with a judicial order or other lawfully issued subpoena
  • Release of student directory information is also permitted by FERPA. University of Arkansas Grantham has designated the following as directory information:
    • Name
    • Address
    • Telephone listing
    • Email address
    • Hometown
    • Major field of study
    • Class level
    • Anticipated completion date
    • Participation in officially recognized activities
    • Photograph
    • Honors and awards received
    • Dates of attendance / enrollment status

Such information is generally available for public release including photographic, video or electronic images. If you do not want this information released, you should file a request for confidentiality with the Office of the Registrar. The University cannot assume any responsibility to contact the student for any subsequent permission to release information and will assume no liability for honoring the student’s request to restrict disclosure of any directory information. The University reserves the right to exercise its discretion under FERPA to limit the disclosure of directory information to specific parties, for specific purposes or both. The University is obligated to provide some of the items classified above as directory information to military recruiters upon request unless a student has filed the request for confidentiality with the Office of the Registrar as prescribed above formally requesting the University to withhold directory information from all third parties.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by University of Arkansas Grantham to comply with the requirements of FERPA. The office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

Frequently Asked Questions